Dance Calendar Fundraiser Template - Free to Download

One of the earliest forms of performing arts in American schools was dance. Today, dance can be one of the most rewarding activities for kids and teens, but it can also come with a long list of expenses.

Families, studios, and schools alike face growing costs like costumes, shoes, travel expenses, studio time, choreographers, and studio related expenses. A common problem for growing performing arts programs.

For competitive dancers and their families, studios, and schools, those costs can add up quickly over the course of a season making fundraising a necessity.

The calendar fundraiser has revolutionized fundraising, and we’ve created a free template for dancers, dance families, dance schools, and programs to be able to start fundraising for free. In fact, dance programs who fundraised online with Teamfi through calendars and crowdfunding campaigns averaged $254 raised per dancer over the course of 30 fundraisers completed in the past year.

This dance specific calendar fundraiser gives studios and teams a simple way to help offset some of that financial pressure without asking dancers to sell products or spend another weekend working a fundraising event.

The idea is easy enough to understand: supporters claim dates on a calendar and donate the amount that matches the date. More time in the studio, less worrying about finances.

Teamfi has a free dance calendar fundraiser template ready to use. Add your email to the form below and we’ll send you the printable version.

What Is a Dance Calendar Fundraiser?

A dance calendar fundraiser gives each dancer a 31-day calendar to fill with donations.

Supporters pick an available date and donate the matching amount. Day 7 is $7. Day 15 is $15. You can also add bonus spaces for supporters who want to make a larger custom donation.

That fundraising potential adds up fast across an entire team or studio.

• 10 dancers can raise $4,960.
• 20 dancers can raise $9,920.
• 30 dancers can raise $14,880.
• 50 dancers can raise $24,800.

Even if every dancer only fills part of their calendar, a team can still raise thousands of dollars toward competition entry fees, costumes, travel, convention fees, recital expenses, or other program costs.

Why Calendar Fundraisers Work Well for Dance Teams

Dance fundraising often has to fit around an already busy calendar.

Classes happen throughout the week. Competition weekends can take up entire days. Rehearsals intensify as recital or competition season approaches.

Adding another event-based fundraiser can quickly become one more thing for families and studio staff to manage.

A calendar fundraiser, along with digital fundraising alternatives like fill my dancer, fill my dance shoes, fill my boot, dance-a-thons, and crowdfunding avoid that problem.

Studio owners and directors can give dancers a clear fundraising goal without ordering products or coordinating another event.

Parents don’t have to store merchandise, collect orders, schedule deliveries, or buy the product themselves to help hit a goal.

Dancers get their own personalized fundraiser and can reach out directly to the people who already support their performances.

Your minis, juniors, teens, and seniors can all participate in the same campaign while each dancer raises money through their own calendar. Adding incentives is proven to help increase your fundraising potential as well.

And because the fundraiser isn’t tied to a holiday or specific season, you can run it almost any time of year.

How to Start a Pen and Paper Dance Calendar Fundraiser

1. Download the free dance calendar template.
   Enter your email below and we’ll send you a printable calendar your studio or team can start using.
2. Add your studio or team details.
   Include your program name, explain what you’re raising money for, and tell supporters how they should send their donations. For a paper fundraiser, that might mean cash, Venmo, PayPal, or another payment option.

Hint: A digital calendar fundraiser can process donations online and eliminate much of this manual tracking.

3. Give each dancer their own calendar.
   Dancers can share it with grandparents, relatives, friends, neighbors, teachers, family coworkers, former dancers, and other supporters.
4. Mark off dates as they are claimed.
   Keep the calendar updated so supporters know which donation amounts are still available.
5. Give dancers a clear deadline.
   A two or three week fundraising window helps create urgency and keeps the campaign moving. Don’t rush it, but don’t keep it lasting months on end.

If a dancer fills every date before the fundraiser ends, you can always give them another calendar and let them continue raising money. Each filled dance calendar fundraiser is at minimum $496 raised.

Increase Your Fundraising Potential With a Digital Dance Fundraiser

The paper version is easy to understand and good for individual dancers, but if you’re with a group or program, going digital is going to save you time and raise you more money.

Teamfi’s digital calendar fundraiser is one of those dance fundraising ideas that takes the same concept and moves the entire process online eliminating the need for manual printing, distributing, and managing paper calendar fundraisers across a number of dance students.

Each dancer receives an individual customized fundraising page connected to your overall campaign. Your program gets its own page. Supporters can donate securely online with your program keeping 96-97% of those donations. Program leaders can see fundraising progress in real time. It’s that easy.

• Share your fundraisers across the country.
• Automated text messaging allows for easy follow up to your contacts.
• A dozen ways to track your campaign.

If that sounds good, you can schedule a quick demo to see how Teamfi’s digital calendar fundraiser works or explore Teamfi’s dance fundraising solutions.

Quick Tips for a Better Dance Calendar Fundraiser

• Tell supporters exactly what the fundraiser helps pay for. Competition fees, costumes, nationals, travel, and recital costs all give supporters a concrete reason to participate.
• Connect the campaign to an upcoming milestone. Fundraising ahead of nationals or a major competition can create more urgency.
• Recognize your top fundraisers. Celebrate the first dancer to fill a calendar or the dancer who raises the most.
• Get the whole studio involved. Friendly competition between age groups or teams can keep participation high.
• Share progress on social media. Studio families and supporters may be more likely to give when they can see the team getting closer to its goal.
• Encourage dancers to follow up. One reminder can help fill the remaining dates as the fundraiser winds down.

Download Your Free Dance Calendar Fundraiser Template

A dance calendar fundraiser gives studios and teams a straightforward way to raise money without product sales, inventory, or another complicated event.

Each dancer gets an individual goal. Supporters choose an amount that works for them. And every claimed date helps your program get closer to its fundraising target.

Download the free, ready-to-print dance calendar fundraiser template below and start using it with your studio or team.

Or, if you want to eliminate the paper calendars and manual payment tracking altogether, you can run the same concept through Teamfi’s digital calendar fundraiser.

Add your email to the form below and we’ll send you the free dance calendar template right away.