Softball Calendar Fundraiser Template – The Easiest Way to Raise Money Fast

Tired of the same old fundraisers that take a lot of time to set up for minimal return? Restaurant nights where only parents show up and a couple hundred dollars come your way? If you’ve been stuck running car washes, bake sales, or cookie dough campaigns that barely break even, you’re in the right place.

Softball season comes with a long list of expenses: jerseys, gear, travel tournaments, umpire fees, and more. You already know that. Whether you're coaching a high school varsity squad or helping manage a club or youth program, you’re constantly looking for reliable, low-stress ways to fundraise – some easy, low-cost softball fundraising ideas! Well, you’re in the right place.

Enter, the free to download, ready-to-print Teamfi softball calendar fundraiser template. Our twist on the ever popular calendar fundraiser designed specifically for softball coaches.

We’re going to break down exactly how a softball calendar fundraiser works, how to launch one using Teamfi’s free tools, and how much you can expect to raise. Whether you go digital or stick with pen and paper, this simple strategy consistently delivers real results. Most importantly we’re going to give you our softball calendar fundraiser template at no cost to you.

What Is a Softball Calendar Fundraiser?

The Teamfi softball calendar fundraiser is our take on the calendar fundraiser sensation that’s been all the rage in fundraising this year. Each of your players is given a fundraiser to fundraise with whether it’s digital or pen and paper. From there, donors will donate and fill days on your fundraiser participants calendar. Picking the 31st? $31. Picking the 15th? $15. And so on. It also encourages fundraiser donors to compete with each other, maybe Grandma wants to donate more than mom for example.

The best part is if you fill up your calendar, just start another one. Filling up your calendar generates $496 for your team. Even if you have 15 players and they fill up half their calendars, that’s still $3,720 raised with minimal effort on your part, especially when compared to traditional fundraisers like bake sales. Many teams raise big with calendar fundraising. Ready to get started? Just add your email to the form below and we’ll send you the free template.

Free Pen & Paper Softball Calendar Fundraiser Template

Sound enticing? Download our template below. No catch, no watermark, no cost, just plug in your email and we’ll send it your way.

Teamfi’s free softball calendar fundraiser template — ready to help your team raise $496 per player. All you have to do is print it out and distribute it to your players. If you want to do everything through a digital format, we’ve got you covered. Let’s dive into what this same template would look like in a digital fundraiser.

Download the free template by filling out the form below.

Prefer to Go Completely Digital? Here’s How to Launch Your Calendar Fundraiser on Teamfi

If the printable calendar sounds easy, the digital version is even better. You won’t have to track donations manually or remind players to turn in forms. Let’s face it, high school and middle school kids handling donations isn’t always the most ideal thing. With our digital calendar fundraiser, Teamfi automates the entire process and provides your team with real-time dashboards, secure payment processing, and streamlined donor communication.

All it takes is a quick 10-minute demo, then add in your players who invite 20 contacts. From there, we’ll help with outreach to facilitate a successful fundraiser. You’ll have over 10 unique metrics to help track how your fundraiser is going in real time and which kids have put in 20 contacts, and who those contacts are.

Here’s how to get started:

1. Schedule a free demo with Teamfi — takes less than 10 minutes.
2. Create your team page: Add your logo, team name, and what you’re raising money for. Be specific! The more information you add, the more likely you are to get donations.
3. Invite your players: Each athlete creates a profile with a photo of themselves ideally playing softball.
4. Add contacts: Have each player enter 20 high-quality contacts (we’ve found this to be the sweet spot). You can see the contacts they enter, so if they enter their friends phone numbers, you’ll be able to help guide them in a better direction.
5. Let Teamfi work its magic: Our outreach system sends reminders, tracks donations, and helps each athlete fill their calendar.

Not sure which one to do? We have a guide that will help you determine whether the pen and paper or digital calendar fundraiser is best for you.

Why Softball Calendar Fundraisers Outperform the Rest

Fundraising for softball comes with its own challenges — big rosters, seasonal travel, and equipment wear and tear. Many traditional methods require hours of planning and setup for minimal return:

• Car washes can raise a few hundred dollars but take all day, require supplies, and depend on good weather. All it takes is one stormy day and your entire fundraiser that you’ve worked so hard to set up is a no go.
• Bake sales burn out parents, especially once you factor in the cost of ingredients and hours baking. Bake sales often have some of the lowest yields of any fundraiser when factoring in ingredients and time.
• Candle, sub, popcorn sales and other sale fundraisers might work in theory, but delivery, money collection, and profit sharing get complicated fast. Plus many are hesitant to order products that have to be sold at an extremely high price because of margins from a usually large company not in your community.

The softball calendar fundraiser avoids all of that. Think of it like a part-time job. If you spend 10 hours organizing a bake sale and only walk away with $100 after covering ingredient costs, your return is just $10 an hour. Now compare that to a restaurant fundraiser. Let’s say you spend five hours reaching out to local restaurants, land one willing to host a give-back night, and your team earns $200 from that single event. That’s $40 per hour, four times the yield.

When time is limited and your team’s needs are high, choosing fundraisers with better yield isn’t just smart, it’s essential. With Teamfi you can yield over $1,000 per hour put into your fundraiser. Here's why it works (and 100’s of coaches have helped tell us why):

• Low effort, high return: No selling, no events, no upfront cost. Fundraising is all about yield and diversification of different fundraisers. This keeps your parents, players, and staff from getting fundraising fatigue. We get so many questions about calendar fundraisers (and answer them) because it’s brand new. Only now in 2025 has calendar fundraising gotten big.
• Easy to share: For digital calendars, players post on Instagram, Facebook, or text family and friends. For printed out template softball calendar fundraisers, you can bring to your family backyard dinners, to sporting events, or have a parent bring to their work.
• Crystal-clear ask: Everyone understands what they’re donating. Picking day 8, $8? Picking day 12, $12. You can also donate a custom amount if you want to donate more and fill in one of the blank spots on the calendar.
• Flexible format: Use printable or digital options. There’s two great ways to run a softball calendar fundraiser. We believe that the digital option’s secure payments, integrated outreach, and 100% free way of fundraising can elevate your fundraiser to the next level.
• Player-driven: Athletes take ownership of filling their calendar. Want to see who is willing to step up? This is a great way to do that.

Ready to get started? Download the ready-to-print template below.

How Much Can My Team Raise?

Let’s run the numbers. A full calendar adds up to $496 in donations:

1 + 2 + 3 + ... + 31 = $496

That means if you have:

• 10 players = $4,960
• 20 players = $9,920
• 30 players = $14,880

Even if only 50% of the calendar is filled, you’re still bringing in thousands — and all without hosting an event or collecting cash.

See how three softball teams raised thousands of dollars, one nearly $20,000 with Teamfi’s help.

Pro Tips for Softball Calendar Fundraiser Success

• Start early: Give your team 2–3 weeks to promote and fill out their calendar. Whether you want a check mailed or direct deposit, Teamfi will get you your funds fast if you use our digital option, but starting early ensures you get your money when you need it.
• Make it competitive: Offer a small prize for the first athlete to fill their calendar. Pick a special walk up song, get a custom jersey, pick the batting order for a game. Anything small that might get your player excited. You can use Teamfi’s dashboard in a digital fundraiser to track top performers.
• Use social media: Pre-market your campaign on social media to let families know when it’s taking place. Post progress updates and graphics to drive urgency.
• Follow-up: Encourage players to nudge contacts about unclaimed dates. Something as simple as “hey, I’ve only got four more dates to fill my calendar and help my softball team raise money for new bats” is a great way to incentivize potential donors.

Ready to Start Your Softball Calendar Fundraiser?

Whether you’re managing a high school or middle school team. coordinating a club squad, youth team, or even college team, this is one of the easiest ways to raise the money you need — and fast.

Grab the free printable calendar template by entering your email below. Or schedule a quick 10-minute demo to launch your digital fundraiser with Teamfi today.

Let’s help your softball team hit its fundraising goals — without selling a single thing.

Add your email here and we'll email you the ready-to-print template: